Welcome to the Vinarchy Launchpad!! Your one-stop onboarding hub that is designed to help you navigate your way to Vinarchy launch day – where we’re not just crafting exceptional wines. At Vinarchy we are not just crafting exceptional wines – we’re building a culture of collaboration, innovation, and passion that will set the tone for our future.
To help communicate essential information with all Vinarchy team members, the Launchpad will serve as a central resource and will be updated regularly with information as it can be shared.
Please take a moment to explore the resources that have been tailored to help you transition smoothly into Vinarchy.
Hypercare Channels
IT Service Portal - RECOMMENDED CHANNEL
EMAIL ITServiceDesk@vinarchy.com
PHONE
+61 8 8392 2444 (AU)
+64 9 872 4180 (NZ)
+44 193 242 8700 (UK)
+34 900 816 916 (ESP)
If HR or training related, please email Vinarchy@vinarchy.com
If business process related, please reach out to your specific buddy or business lead.
Hypercare Support Details – IT and Cutover
SAVE SOMEWHERE SAFE OUTSIDE OF NETWORK:
As our business prepares to go into an IT network rebuild period, which will impact communications significantly across all areas, the team have prepared three Quick Reference Guides with emergency contacts and detailed processes on how to escalate issues if they arise.
IT Reminders for PRW Employees
Launch day is fast approaching and there are some important IT reminders that you need to know. The following information is relevant for PRW employees only.
Be Prepared for Your Microsoft Teams Migration
What you need to know:
- Teams chat (1:1 personal, meetings and group) history will not be migrated. If you are currently storing important information within these chats, consider saving it to email, or in a document saved to your OneDrive for Business.
- Teams sites and channel structures will be recreated for Day 1. Migration of the underlying SharePoint data will occur during the seven week migration window.
- Data will be migrated across over a seven week period commencing on May 1.
- Documents and other media you have shared over Microsoft Teams won’t be transferred.
Meetings:
- Cancel any future or recurring Microsoft Teams meetings beyond April 30. You will need to recreate these on or after Day 1 when you log into the Vinarchy network.
- Existing room bookings will also be impacted. Your current room bookings for future meetings will not be transferred. Meeting rooms cannot be reserved prior to joining Vinarchy. They will be available on a “first served” basis.
PRW Update – Mobile phone distribution and set-up
New mobile phones are being distributed to PRW staff before we become Vinarchy. All staff who currently hold a PRW phone are eligible for a new Vinarchy device.
Around 352 phones were collected from PRW sites in mid-April. We are now shipping devices to approximately 80 staff who were unable to collect their devices in person. Tracking numbers will be assigned so we can monitor delivery timeframes.
Every effort will be made to ensure devices will be received by 29 April. If they aren’t received by this time, please email ITProcurement@accoladewines.com as a matter of urgency.
Please refer to our step-by-step mobile and Vinarchy account setup instructions here. This guide includes the following:
- Key steps to complete if you have received a new Vinarchy phone
- Where to find your Vinarchy username
- How to reset your Vinarchy account password
- Multi-Factor Authentication setup
There will be IT technical support at most major office locations on Wednesday 30 April to assist with any issues.
Users Starting 5 May: Please follow the instructions as outlined in the guide.
Users starting later in the year: If you are not starting on May 05, you do not need to follow the guide or take any action. The IT Team will be in touch closer to your start date to organise porting.
Vinarchy Reset Leave and IT Network Build
You will have received an email from our Executive Chairman, Ben Clarke, announcing our Vinarchy Reset Leave for all permanent employees on Friday, 2 May 2025. This is to acknowledge all of your patience and hard work as we have moved through this process, and so that you can reset before we start this journey together. This day will also help to facilitate the necessary IT network build that is required globally.
Your leader may have spoken to you about how this affects your work arrangements, and if not will do so very shortly. We have updated the Launchpad with a detailed FAQ below. If you have any questions please speak with your manager or HR Business Partner.
Sydney and Adelaide Office Arrangements
As we come together as one team, both Sydney and Adelaide offices will need to operate a hot desking system to help accommodate for our expanded team. Team members that this is relevant to will have received an email with details.
To ensure a work environment focused on collaboration, supporting team members, and building the Vinarchy culture, employees are asked to attend the office at least 2 days per week and would be encouraged to attend 3 days.
If you are travelling to visit either of these offices, please contact the sites EA to make desk arrangements.
On Boarding App
We’re excited to announce the launch of our new onboarding app, available to all team members from Launch Day! This app is designed to guide you through your onboarding journey with tailored content based on your role and location. Depending on where you’re based and the role you have at Vinarchy you will be guided through the relevant tasks to help you get set up to succeed.
From your very first week through to your sixth month, you’ll have clear, structured tasks and resources to support your success and growth.
Launch Day – Monday 5 May 2025
Week 1 Reminders
Monday 5 May 2025 is a day to mark in the diaries as our official Launch Day. This day is dedicated to meeting and greeting, IT set-ups, introductions, and celebrating with your team.
There will be a variety of activities taking place across our sites globally on this day. Invitations will be shared with you next week including location details, times and what to expect.
Vinarchy’s Inaugural Global Townhall – Wednesday 7 May 2025
Come together to hear from Senior Leaders about our journey, future direction, and how we will become one new exceptional wine company. This event will be streamed live to sites and available online. Invitations will be coming your way next week.
Vinarchy Announcements and Social Media
We are all very excited about our new beginnings as Vinarchy. Please keep in mind though that we don’t officially launch our new name until after we become one company.
The Transformation Team is developing communication toolkits to inform our customers, suppliers and partners on the change, as well as preparing to launch our new Vinarchy website and social media accounts, including Linked In.
On Launch Day the transformation team will share assets that can be used across your personal LinkedIn, if you wish to share the news of joining the new Vinarchy team.
PRW AU and NZ Payroll Arrangements
The Vinarchy Transition Team would like to provide some clarity around payroll dates and periods for PRW transferring employees. Salaried Pernod Ricard Winemakers employees will be transitioning from a monthly payment to a fortnightly payment. Please see details below. If you have any questions, please send them to vinarchy@accoladewines.com.
No changes to weekly paid ‘wages’ staff.
Salaried PRW staff currently paid monthly will remain monthly paid in May and June, and then from July you will be paid fortnightly.
Salaried pay dates and periods have been indicated below for May to August. Fortnightly is effective from July. Please note that pay dates vary between AU and NZ.
The first fortnightly payment will only be for 9 days due to the pay period split of monthly and fortnightly from 1st – 9th July – hence the ‘9 days’.
Payment will be made from Vinarchy.
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MONTHPAY DATEPAY PERIODMay15 May1-31 MayJune14 June1-30 JuneMONTH (australia)PAY DATE (australia)PAY PERIOD (australia)July9 July1-13 July (9 days)July23 July14 - 27 JulyAugust6 August28 Jul - 10 AugAugust20 August11 - 24 AugustMONTH (NZ)PAY DATE (NZ)PAY PERIOD (NZ)July16 July1-13 July (9 days)July30 July14 - 27 JulyAugust13 August28 Jul - 10 AugAugust27 August11 - 24 August
Meet the Vinarchy Leadership Team
LEADERSHIP TEAMVinarchy Reset Leave and IT Network Build
You will have received an email from our Executive Chairman, Ben Clarke, announcing our Vinarchy Reset Leave for all permanent employees on Friday, 2 May 2025. This is to acknowledge all of your patience and hard work as we have moved through this process, and so that you can reset before we start this journey together. This day will also help to facilitate the necessary IT network build that is required globally.
Your leader may have spoken to you about how this affects your work arrangements, and if not will do so very shortly. We have updated the Launchpad with a detailed FAQ below. If you have any questions please speak with your manager or HR Business Partner.
IT cutover + outage: what you can and can’t access during this time
Are you wondering what you will have access to during the IT Network Build? Please refer to the infographic below to help explain what will affect you and when. The IT network build is a large-scale, complex project that will take four days, commencing on Thursday, 1 May 2025 to ensure that our systems are amalgamated, remain secure, and are up and running for us to come together. If you have any questions, please do not hesitate to contact a member of the HR Team via Vinarchy@accoladewines.com
ANZ Phone and Laptop Roadmap
From mid-April, new mobile phones will be available for collection at Pernod Ricard Winemakers sites across Australia and New Zealand. You will be contacted when your mobile phone is ready for collection.
We can now also confirm that eligible transferring PRW employees will receive their laptops on Vinarchy Launch Day – Monday, 5 May. Please refer to the following infographic for additional information. Pick-up details will be shared with you shortly, so watch out for that.
Key reminders in the meantime:
- Back up your personal data and photos on your existing PRW phone.
- Ensure you know your iCloud password
Our Vinarchy Offices
Welcome to your new workspace – where great ideas take shape! You’ll soon discover your go-to spots, meet your new team members, and settle into a place where you can feel and work your best! These guides cover some background on the location and building, some great places to eat, meet and explore – as well as everything you need to know about the transport and amenities on offer!
Our Buddy Program
We’re excited to launch our new Buddy Program, set to kick off in April! This initiative is designed to foster a welcoming, supportive, and collaborative environment for all team members.
This program aims to harness the best from Accolade Wines and Pernod Ricard Winemakers by fostering connection, transferring knowledge and experiences and providing a platform to bounce ideas and questions off throughout the onboarding process.
Together, we’ll strengthen our workplace relationships, enhance job satisfaction, and create an even more inclusive, supportive, and productive work environment for everyone.
If you are a current Accolade Wines team member, you may be asked to be a buddy and if you are a current Pernod Ricard Winemakers team member joining Vinarchy in a new office location, you will receive an introduction to your nominated buddy in the coming weeks. Sit back and relax, there is nothing you need to do just yet!
If you are part of the Operations team at either Accolade Wines or Pernod Ricard Winemakers sites, you can register your interest to be a part of the Buddy Program. Please fill out this form to opt in to play a part in creating a supportive and collaborative experience at Vinarchy!
Register for the Vinarchy Buddy Program here
. This ROI will close on Friday, 4 April.
Once you have opted into the Buddy program, you will receive an introduction to your nominated buddy in the coming weeks.
For all the information on what it means to be a Buddy, check out the Buddy Toolkit below.
Join the Grapevine!
At Vinarchy, we believe that the best cultures are those co-created by everyone within the business.
Our GrapeVine Change Advocates will;
Act as a link between employees and our Vinarchy Transformation team
Become part of a two-way feedback loop to ensure culture initiatives work and are embedded in your local teams
Provide support to those around them leading up to Day 1 and beyond
Help inspire and engage teams as we become Vinarchy
Each month, the Senior HR Team will meet with The GrapeVine members to hear how things are going, respond to feedback and to shape plans as we build Vinarchy together.
We have commenced our sessions with our NZ GrapeVine Change Advocates with other regions rolling out soon.
What do the Vinarchy ‘GrapeVine’ Change Advocates do?
Members of The GrapeVine will act as a link between employees and our Vinarchy Transformation team, helping us to provide support to teams leading up to Day 1 and beyond. They will help us to communicate locally, while inspiring and engaging teams as we become one new exceptional global wine company with a mission to redefine wine. Our GrapeVine Change Advocates in NZ are:
What do I speak to the Vinarchy ‘GrapeVine’ Change Advocates about?
If you have a question, feedback or idea that you think our Vinarchy Transformation team need to hear about, please share it with our GrapeVine Change Advocates. They will then share it with the wider group as part of our fortnightly sessions. They might also ask you some questions over the next few weeks on specific topics that our Transformation team would like to understand more about!
Any questions about your personal employment contract with Vinarchy? Please reach out to one of our HR team members via Vinarchy@accoladewines.com.
If you are keen to join the GrapeVine please register your interest
HERE
FAQs
Have questions? We have answers! This section is your guide to all things Vinarchy, from setting up your tech to understanding workplace perks. Consider this your shortcut to a smooth and easy transition.
Onboarding FAQs
The Vinarchy Launchpad is a working site, and content will be uploaded continuously as details are finalised. Vinarchy Communications will email team members when there are a number of new items on-line for you to explore.
A full roadmap and plan for Day 1 and the lead-up to this will be shared with team members via the Vinarchy Launchpad. This will include finalised logistics, clear direction on collecting your devices, where and when to meet on Vinarchy’s first day and additional information.
Vinarchy is still working through the offer and recruitment process in collaboration with Pernod Ricard. Therefore it is not possible to share organisation charts currently.
Divisional leaders will communicate structures to all employees as soon as they are able.
We acknowledge this process has been exceptionally difficult for some. Please be assured that Accolade Wines and Pernod Ricard Winemakers are working as closely together as possible on this process and will provide further updates on timings as soon as this information is available.
The search is continuing to identify a new office space for the Vinarchy team in Sydney. In the meantime, team members will be located at the existing Accolade office, with provisions being put in place to accommodate everyone. Further information will be provided ahead of Day 1.
The IT team is finalising the distribution plans for phones and laptops where appropriate. Logistics will be shared once finalised.
Information on the Launchpad will be updated regularly, and you will receive an email tonotify youwhen more content is available. If you have pressing questions, you can email vinarchy@accoladewines.com.
There will be plenty of opportunities to prepare for Day 1 over the next few weeks, we will be launching the Buddy Program and Line Manager training, so you feel equipped and ready to start on Day 1.
A full roadmap and plan for Day 1 and week 1, and the lead-up to this will be shared with team members via the Vinarchy Launchpad. This will include finalised logistics, clear direction on collecting your devices and IT connectivity, where and when to meet on Vinarchy’s first day and additional information.
Vinarchy will have a hybrid working policy of 2 – 3 days in the office per week. Later this year, we intend to transition this to three days in the office.
Reset FAQs
On Friday, 2 May 2025 Vinarchy will be providing all permanent employees with an additional, bonus day leave, to acknowledge all of your patience and hard work as we have moved through this process, and to help facilitate the necessary IT network build that is required globally.
Vinarchy Launch Day is now Monday, 5 May 2025 to ensure all necessary preparations and final checks could be completed prior to employees commencing work in their roles. This allows for a smoother transition and minimises potential disruptions. The business transfer will still occur on Thursday, 1 May 2025 once the merger is finalised.
The IT cutover is scheduled to commence on Thursday 1 May 2025 in your region’s time zone.
The company is requiring leave to be taken by some teams to ensure that the transition process is smooth and that there are minimal disruptions to operations. We are also giving everyone a one-off ‘Reset Day’ so those who are required to take leave will be able to take a four-day weekend, with only one day deducted from your leave balance.
For some teams leave is required on Thursday 1 May unless you are in a role where you are required to work for business or customer continuity. If you believe you do need to work, please discuss this with your manager. If you do not have leave left, you are able to go into negative leave balance to enable you to take the day.
- Pernod Ricard Winemakers will need to enter one day of annual leave for Thursday 1st May into the system and have this approved prior to 11 April 2025 as Vinarchy Reset Leave.
- Accolade Wines – If you generally work Thursday 1 May, one day of annual leave will be automatically deducted by the payroll team. If you agree with your manager that you are still required to work on Thursday 1st May, please ask your manager to notify HRBP by the 28th March to ensure that time off is not deducted if you are working.
Yes, other teams involved in the transition will be requested to take leave to ensure a smooth process. Some teams will continue to work ‘offline’ for business continuity or customer support reasons.
- The Reset Day / Vinarchy Leave on Friday 2nd May is only available to permanent employees.
- Casual employees are not eligible for the Reset Day leave.
Yes, you can discuss with your manager to take the Vinarchy Leave day on another day that suits the business and your schedule.
Yes, if you are required to work on the transition days, you can arrange with your manager to take your Vinarchy Leave on another day as appropriate for the business and your schedule. Your manager must notify your HRBP by 28th March 2025 that you will not be taking leave, and payroll will ensure that the correct leave arrangements are credited to your profile.
You will be required to take your accrued Reset Day before the 30 June 2025.
Yes, you can take these types of leave if you are from the Accolade team. Have your manager communicate this to your HRBP.
If you have critical work that cannot be postponed, please discuss this with your manager to find a suitable solution. Please bear in mind you will have no system access, so you will need to move meetings and system dependent work regardless.
Please speak with your manager to discuss any concerns.
Yes, you can request additional annual leave if you wish to extend your time off, subject to approval from your manager.
If you do not have sufficient leave, you have the option to go into ‘negative leave’. Please book as usual and you will accrue leave back to ‘0 days’.
If you are already on annual leave you are entitled to the Vinarchy Leave Day. Pernod Ricard Winemakers employees – if you have entered your leave into the leave system already, please amend to reflect this before 9 April.
Accolade Employees – Please raise a ticket with HR Shared services through The B@ck Label https://accoladewines-amc.ivanticloud.com/Modules/SelfService/?Role=SelfServiceMobileHR to get help with this if you need
Please speak with your manager regarding alternate arrangements that can be put in place for your return.
The majority of Spanish employees will already be on leave on Thursday, 1 May and Friday, 2 May. The Spanish team are also not affected by the global shutdown, so Reset Leave is not required for Spain.
The Vinarchy reset day (Friday, 2 May) is in place to allow the majority of employees an opportunity to reset before transferring to Vinarchy for Launch Day on Monday, 5 May. The day is also to help facilitate the necessary IT network build that is required globally, and in recognition of the need for most employees to also take an accrued annual leave day on Thursday, 1 May. In this respect, the leave is ‘one day additional, for one day deducted’.
Those unable to take their Vinarchy reset day due to critical business activities will be asked to schedule an alternative day before financial year end (June 30 2025).
For those on a TSA starting after June 30 2025 (e.g. close +4 months TSA), you will not be eligible for a reset additional day of leave. This is because you will still be employed by PR for the full financial year balance, and there is no need to take an accrued annual leave day of your own at business request.
If you have received a confirmation of start date letter which gives a start day of Close +7 days, you will be eligible for a Vinarchy Reset Day. This will not be taken on Friday, 2 May as PRW systems will be operational on this day. You will be able to take another day of your choosing (in line with manager approval). Your Vinarchy reset day must be taken before end of financial year – June 30 2025.